Manage User To Do Lists Using Graph PowerShell

Microsoft 365 offers To Do Lists as a simple but powerful way for users to stay organized and keep track of their daily tasks. For administrators, there are times when managing or automating these lists at scale can be extremely useful—for example, when setting up lists for new users, cleaning up unused lists, or reporting on usage. This is where Graph PowerShell comes in handy, allowing you to interact directly with Microsoft To Do data using dedicated cmdlets.

Why Manage UserToDoLists Using Graph PowerShell?

Managing To Do Lists through Graph PowerShell provides IT admins and automation specialists with several advantages:

• Centralized control – manage multiple users’ task lists without logging into their accounts.
• Automation – create, update, or delete lists in bulk to save time.
• Reporting & auditing – fetch data about users’ lists for oversight and compliance.
• Customization – extend or adapt scripts to meet your organization’s unique needs.

By leveraging these cmdlets, admins can reduce manual overhead and improve productivity.

How to Manage UserToDoLists Using Graph PowerShell?

Graph PowerShell provides several cmdlets for working with Microsoft 365 user To Do Lists. Here’s how each one helps, along with detailed articles you can follow for scripts and step-by-step guidance:

• Using Get-MgUserToDoList to Fetch To Do Lists

The Get-MgUserToDoList cmdlet retrieves all task lists for a user. This is especially useful when you want to report on what lists exist, or check whether users are actively using To Do.

👉 Learn more here: Fetch Microsoft 365 User To Do Lists Using PowerShell

• Using New-MgUserTodoList to Create To Do Lists

The New-MgUserTodoList cmdlet allows you to create new task lists for users. This can be helpful for onboarding scenarios, where admins pre-create lists for projects or departments.

👉 Read the full guide: Create User To Do Lists Using Graph PowerShell

• Using Update-MgUserTodoList to Update To Do Lists

Need to rename an existing task list or change its properties? The Update-MgUserTodoList cmdlet makes it possible to modify existing To Do Lists without deleting and recreating them.

👉 Explore step-by-step: Update Microsoft 365 User To Do Lists Using PowerShell

• Using Remove-MgUserTodoList to Delete To Do Lists

When lists become obsolete or need cleanup, the Remove-MgUserTodoList cmdlet can remove them. This is helpful for maintaining tidy environments or managing offboarding users.

👉 See how it works: Delete Microsoft 365 User To Do Lists Using Graph PowerShell

Conclusion

Managing Microsoft 365 User To Do Lists doesn’t need to be a manual task. With Graph PowerShell cmdlets, you can easily fetch, create, update, and remove lists in a secure and automated way. Whether it’s reporting for compliance, cleaning up old lists, or helping with user onboarding, these scripts give admins the flexibility and efficiency they need.

Start with the basics above, and then extend the scripts to fit your specific requirements—Graph PowerShell makes it possible.