Using New-MgUserTodoList in Graph PowerShell

The New-MgUserTodoList cmdlet enables administrators to create custom to-do lists for users in Microsoft 365, streamlining task organization. This cmdlet is part of the Microsoft Graph PowerShell module and helps automate list creation at scale, improving productivity management across teams.

Cmdlet Syntax

New-MgUserTodoList -UserId <String> -BodyParameter <Hashtable>

Parameters:

• UserId: Specifies the unique identifier of the user.
• BodyParameter: A hashtable containing properties for the new to-do list.

Usage Examples

Example 1: Creating a Single To-Do List for a User

$listParams = @{
    displayName = "Project Milestones"
}

New-MgUserTodoList -UserId "user@example.com" -BodyParameter $listParams

Explanation: This example creates a to-do list titled "Project Milestones" for the specified user. The list title and other properties can be customized.

Example 2: Creating Multiple To-Do Lists for Different Users

$users = @("user1@example.com", "user2@example.com")
foreach ($user in $users) {
    $listParams = @{
        displayName = "Monthly Objectives"
    }
    New-MgUserTodoList -UserId $user -BodyParameter $listParams
}

Explanation: This example generates a "Monthly Objectives" to-do list for multiple users, helping teams stay on top of their monthly goals.

Example 3: Bulk Creation of To-Do Lists via CSV Import

$csvData = Import-Csv -Path "C:\Users\TodoLists.csv"
foreach ($row in $csvData) {
    $listParams = @{
        displayName = $row.ListName
    }
    New-MgUserTodoList -UserId $row.UserId -BodyParameter $listParams
}

CSV Format:

UserId,ListName
user1@example.com,Weekly Priorities
user2@example.com,Development Goals

Explanation: This example uses a CSV file with user IDs and list names to create targeted lists in bulk, saving time on repetitive tasks.

Cmdlet Tips

• Always Include Required Parameters: The -UserId and -BodyParameter fields are essential for successful execution.
• CSV Imports for Efficiency: Using a CSV for bulk operations minimizes manual effort, especially useful in larger organizations.
• Customizing Lists: Beyond the displayName, explore additional properties in the Microsoft Graph documentation to personalize each list further.

Possible Errors & Solutions

Error	Cause	Solution
Authentication Error	Insufficient permissions or session timeout	Ensure your PowerShell session is authenticated with sufficient privileges (requires Tasks.ReadWrite for the user’s list creation).
Resource Not Found	Incorrect UserId or user does not exist	Verify the UserId by querying it with Get-MgUser before list creation to confirm the user’s existence.
Invalid Body Parameter Format	Incorrect format of hashtable in -BodyParameter	Follow the exact syntax of the BodyParameter, as shown in Microsoft’s documentation, and confirm key-value pairs match the correct list properties.

Use Cases

• Automated Goal Setting for Teams: Administrators can auto-create lists like "Weekly Focus" or "Quarterly Milestones" for teams, ensuring every member stays aligned with project goals.
• Department-Specific Task Management: HR, Sales, and IT departments can have tailored lists like "HR Initiatives," "Sales Targets," and "IT Upgrades," promoting task management.
• Bulk List Generation for Onboarding New Hires: During onboarding, admins can create checklists for each new hire, helping them track essential first-week tasks.

Conclusion

The New-MgUserTodoList cmdlet is a powerful tool for automating to-do list creation within Microsoft 365. With the flexibility to create lists for individual users, multiple users, or in bulk via CSV, this cmdlet simplifies task management and helps administrators promote productivity. Incorporating this cmdlet into routine operations can enhance the organizational structure and ensure key tasks are systematically managed across the team.