Microsoft Teams is the perfect communication and collaboration tool if you team is spread across the world. It offers everything expected of a remote work collaboration tool like video conferencing, chats, file sharing, audio calls and more. So, if your team wants to go beyond the traditional email and communicate better and faster, then Microsoft Teams is what you should choose.
Microsoft Teams offers the following and much more:
You will learn more about how you can configure your team’s shift using Microsoft Teams Admin Center later. For now, let’s just focus on how the Microsoft Teams app looks like and how you can access the Content Writing team which we created when we had a brief look at the Microsoft 365 admin center.
You can access Microsoft Teams using:
After you sign in to your Microsoft 365 portal, click the Teams icon available in the left pane.
Click the app launcher and select Teams app.
Once you are in the Teams app, click the Teams tab. All the teams within your tenant – most of them created by default – get listed here. Look for the Content Writing Team you created earlier.
Try starting a conversation by clicking the New conversation button and typing in a message.
If your team members are online and logged into the Teams app, they can respond immediately. An email notification regarding the chat message also gets sent to them so that they don’t miss out on the message.
When your team members login to the Teams app, they’ll be notified of your chat in the Activity tab as well.
And if they are logging in for the first time, then a message notifying them that they are now a part of the Content Writing Team also gets displayed under the Activity tab.
An ongoing conversation between team members looks like this.
Clicking Reply opens the message box where you can type your message. The 5 icons – shown in the image below – help you with your message.
Once you’ve typed in your message, just click the send icon to your extreme right.
Note: We’ll take a look at the remaining icons later.
The Files tab contains all the files you and your team members upload to the team. This tab also contains the attachments you drop in your chat conversations.
Other actions you can perform on your team files from this section:
Notes:
Microsoft Notebook app gets provisioned for use when you create a Team. Your team can use this notebook to record important stuff like team-related notes, team guidelines, goals and objectives etc., Read how to use Microsoft Notebook for more info.
A content writing team related can a notebook that offers generic tips on blog writing and SEO writing basics as shown in the image that can be useful for newbies in the team.
The plus icon helps you integrate other apps – Microsoft owned and others – with team to increase productivity. For example, you could integrate the Planner app with your team so that you can create tasks, assign them to team members and track them efficiently. The image below shows how you can integrate the Planner app with Teams.
Note: The newly added app sits next to the Notes tab as indicated in the image above.
A feature you will use a lot besides chat conversations is video calls as these help you with real-time communication with your team thatx can be spread across the world. When it comes to video conferencing or video calls, you are provided with two options.
This helps you launch yourself into a video meet immediately with team mates with whom you might be chatting. Quite useful for ad-hoc meetings.
2 ways for launching a video meet immediately:
This helps you schedule a meeting, allow attendees respond to meeting invites, decide whether the meeting should be recorded or not etc., You also have a scheduling assistant that helps select a date and time at which all the attendees would be available.
You can schedule a meeting in three ways:
All of these actions open the New meeting box as shown in the image.
Note: You can add optional attendees by clicking the Optional link shown in the image above.
Note: Select the General option under Content Writing team for now. We’ll look at what channels within Teams are later.
Note: By default, the meeting invites are sent to team member chats and gets added to the team calendar. If you opt for personal invites, then the meeting details get added to the personal calendars of your team members.
Notes:
The meeting details pop up in the team chat as a card. When this card is clicked, it expands and offers more details about the meeting as shown in the second image.
The attendees can join the meeting by clicking the Join button at the top right corner.
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