Manage User Tasks Using Graph PowerShell

Managing user tasks efficiently is crucial for staying productive in any Microsoft 365 environment. With Graph PowerShell, administrators can automate, monitor, and update user tasks at scale—directly through command-line scripts. Whether you're building productivity tools or managing task lifecycles for users in your organization, this article will help you get started and connect you to practical examples.

Why Manage User Tasks Using Graph PowerShell?

Using Graph PowerShell to manage tasks gives admins automation superpowers. Instead of relying on manual updates or individual user input, PowerShell allows you to:

• Create standardized task templates for users.
• Automatically assign tasks based on roles, departments, or triggers.
• Monitor task progress for accountability.
• Bulk update or remove tasks across multiple users.

This is especially useful for IT onboarding workflows, compliance follow-ups, or driving adoption of company-wide initiatives.

How to Manage User Tasks Using Graph PowerShell

Managing tasks is done inside the Microsoft To Do List environment, where each user can have task lists and individual tasks. The following Graph PowerShell cmdlets allow full lifecycle management of these tasks.

• Create User Tasks

The New-MgUserToDoListTask cmdlet is used to create new tasks inside a specific user's To Do list. You can define properties like title, importance, due date, reminders, and more.

📘 Learn how to use this cmdlet in this detailed guide:

👉 How to Use New-MgUserToDoListTask in Graph PowerShell

• Update User Tasks

The Update-MgUserToDoListTask cmdlet lets you edit existing tasks—perfect for marking progress, changing due dates, or updating task metadata.

📘 Step-by-step usage guide here:

👉 How to Use Update-MgUserToDoListTask in Graph PowerShell

• Delete User Tasks

If a task is completed or no longer needed, the Remove-MgUserToDoListTask cmdlet allows you to permanently delete a user task.

📘 Full guide with examples:

👉 How to Use Remove-MgUserToDoListTask in Graph PowerShell

Conclusion

Graph PowerShell opens up a powerful way to automate, scale, and standardize task management across Microsoft 365 users. By using the cmdlets shared above, admins can go beyond the GUI and manage the lifecycle of user tasks programmatically—from creation to deletion.

Start by exploring the individual cmdlet guides linked above. You’ll find practical examples, ready-to-use scripts, and helpful tips to get the most out of each command.