Generate and Microsoft 365 User Attribute Based Reports Using Graph PowerShell

Managing and auditing Microsoft 365 users based on their attributes such as department, usage location, or job title can be extremely beneficial for IT administrators. Whether you're looking to send department-specific communications, monitor users in a certain region, or analyze staffing based on job roles, Microsoft Graph PowerShell makes this task both efficient and automatable.

This blog acts as a central hub for generating and emailing these user attribute-based reports using Graph PowerShell scripts. Each linked article includes a ready-to-use script and a detailed explanation to get you up and running quickly.

Why Generate and Email User Attribute-Based Reports Using Graph PowerShell?

Microsoft 365 environments can grow complex with thousands of users spread across departments, regions, and roles. Manually segmenting user data is time-consuming and prone to errors. Graph PowerShell allows you to:

• Automate segmentation based on user attributes
• Generate accurate reports with real-time data
• Email reports instantly to admins or stakeholders
• Save time and reduce errors compared to manual filtering

Whether you need a snapshot of users in Marketing or want a weekly update of users by country, Graph PowerShell can handle it all.

How to Generate and Email User Attribute-Based Reports Using Graph PowerShell

To get started, ensure you have:

• Installed and connected to the Microsoft Graph PowerShell module.
• The necessary permissions to read user data.
• SMTP details or a mail flow setup if emailing directly from PowerShell.

Each script linked below is tailored to filter Microsoft 365 users based on a specific attribute and then email the results in CSV format to your inbox.

• Generate and Email Users from Specific Department

Want a quick report of all users from, say, the Finance or Marketing department? This script filters users by their Department attribute and sends you a neat CSV file.

👉 Read the full guide and script here

• Generate and Email Users by Usage Location

This script helps you identify users based on their UsageLocation property (e.g., US, UK, IN). Very useful for regional audits or compliance checks.

👉 Follow the step-by-step instructions here

• Generate and Email Users by Job Title

If you want to fetch all users who share a specific job title such as "Sales Manager" or "Project Lead", this script will help you do just that—and even email the results directly.

👉 See how to generate and email job title-based reports

Conclusion

Filtering and emailing user reports based on key attributes is an essential part of modern IT management. By using Microsoft Graph PowerShell, you can automate these tasks with precision and flexibility.

Whether you're managing a small team or an enterprise-level tenant, these scripts will help you stay organized, compliant, and always in the know.

For more automation and reporting tools, stay tuned to M365Corner.com — your free go-to resource for everything Graph PowerShell.