In the fast-paced environment of email communication, some important messages might slip through the cracks. To avoid this, it’s essential to flag crucial emails for follow-up, ensuring they don’t get overlooked. Using Microsoft Graph PowerShell, administrators can automate the process of flagging emails based on specific criteria, such as keywords in the subject or content, ensuring that key messages are highlighted for users to review later.
In this article, we’ll walk through a PowerShell script that automatically flags emails for follow-up based on the presence of specified keywords. This can be particularly useful for monitoring key communications and reminding users about important tasks.
# Connect to Microsoft Graph
Connect-MgGraph -Scopes "Mail.ReadWrite"
# Define the user and the search keyword (subject or content) to flag emails
$UserId = "user@yourdomain.com"
$searchKeyword = "Meeting"
# Retrieve emails that match the specified subject or content from the user's mailbox
$emailsToFlag = Get-MgUserMessage -UserId $UserId -Filter "contains(subject, '$searchKeyword')" -Property Subject ReceivedDateTime
# Flag each retrieved email for follow-up
foreach ($email in $emailsToFlag) {
$flag = @{
FlagStatus = "flagged"
}
Update-MgUserMessage -UserId $UserId -MessageId $email.Id -BodyParameter @{ Flag = $flag }
Write-Host "Flagged email for follow-up: $($email.Subject)"
}
# Disconnect from Microsoft Graph
Disconnect-MgGraph
Get-MgUserMessage
cmdlet retrieves all emails that match this keyword.FlagStatus
to "flagged." This marks the email with a follow-up flag in the user’s mailbox.$searchKeywords = @("Meeting", "Invoice", "Action Required")
$subject = "Follow-up Notification"
$bodyContent = "Dear User, several emails have been flagged for follow-up."
$emailsToFlag = Get-MgUserMessage -UserId $UserId -Filter "sender/emailAddress/address eq 'manager@domain.com'"
Error | Cause | Solution |
No emails found matching the criteria | The search criteria (keyword) may not match any emails in the user’s mailbox. | Ensure that the keyword is appropriate and adjust the filter criteria to match existing emails. |
Insufficient privileges to complete the operation | The connected account does not have the necessary permissions to flag emails. | Make sure the account has been granted the Mail.ReadWrite permission in Azure AD and that admin consent has been provided if necessary. |
The term 'Get-MgUserMessage' is not recognized | The Microsoft Graph PowerShell module might not be installed or updated. | Install or update the Microsoft Graph PowerShell module by running: Install-Module Microsoft.Graph |
Invalid filter syntax | The syntax used in the Filter parameter might be incorrect. | Double-check the syntax and ensure the property names (like subject) and values are correctly formatted for filtering. |
Automatically flagging emails for follow-up is a simple yet effective way to ensure important communications are tracked and reviewed. By leveraging Microsoft Graph PowerShell, administrators can automate this process, ensuring that key emails are properly flagged without manual intervention. This helps users stay on top of critical tasks and ensures that nothing is missed.
With further enhancements, the script can be adapted to suit various email management needs, such as flagging emails based on multiple criteria or sending notifications. Try implementing this solution to streamline email management in your organization and improve communication efficiency.
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