SharePoint Site

What is SharePoint Site?

A SharePoint Site is a web-based platform within Microsoft 365 designed to facilitate collaboration, content management, and internal communication. It serves as a centralized hub where teams can store documents, manage information, create lists and pages, and streamline workflows. SharePoint sites come in two major types—Team sites for group collaboration and Communication sites for broadcasting information to a wider audience.

Why Use SharePoint Site?

Organizations use SharePoint Sites to build intranet portals, manage content repositories, and foster collaboration among teams. With features like document versioning, access control, and integrations with Microsoft 365 apps, it simplifies project coordination and knowledge sharing. It also serves as the backend for Teams file storage and OneDrive shared libraries.

Is SharePoint Site Free?

Partially. SharePoint Online, which powers SharePoint Sites in the cloud, is included with most Microsoft 365 subscription plans, such as Business, Enterprise (E1/E3/E5), and Education (A1/A3/A5). However, standalone access or advanced features may require a dedicated SharePoint Online plan or Microsoft 365 license.

Key Features of SharePoint Site

• Document Libraries – Centralized storage for team documents with version control and real-time collaboration.
• Lists and Metadata – Create custom lists to manage structured data and organize information with tags.
• Pages and Web Parts – Build interactive content pages using configurable blocks.
• Permissions and Access Control – Set granular permissions for sites, folders, files, and users.
• Integration with Microsoft 365 Apps – Seamless connection with Teams, OneDrive, Outlook, and Power Automate.
• Mobile Access – Access content on the go through mobile browsers or SharePoint app.
• Search and Discovery – Advanced search capabilities to locate content across the site collection.

Different Ways of Creating SharePoint Site in Office 365?

You can create SharePoint Sites in multiple ways:

1. From the SharePoint App (Office.com)
• Go to office.com → Open SharePoint app → Click on “+ Create site” → Choose either Team site or Communication site and follow the setup wizard.
2. From Microsoft Teams (when creating a new Team)
• A SharePoint Team Site is automatically created to store files and documents when you create a new Team in Microsoft Teams.
3. Via Microsoft 365 Admin Center
• Admins can navigate to Microsoft 365 Admin Center → SharePoint Admin Center → Sites → Active Sites → Create, and configure more detailed site properties.
4. Using Graph PowerShell / Microsoft Graph API
• Advanced administrators can automate site creation and configuration using scripting and APIs.

Summary

Key Point	Details
Product Name	Microsoft 365
Purpose	Web-based collaboration and content management
Included In	Business Basic/Standard, Office 365 E1/E3/E5, Education (A1/A3/A5)
Free to Use?	Basic use with M365 license; full features require paid subscription
Access Method	office.com, Microsoft365.com, Teams, Admin Center
Integrates With	Teams, OneDrive, Outlook, Microsoft Graph, Power Automate, Stream, Viva