What is OneDrive for Business in Microsoft 365?

OneDrive for Business is Microsoft’s cloud storage solution that allows users to store, share, and sync work-related files securely across devices. It is integrated with Microsoft 365 apps, enabling seamless collaboration and file access from anywhere.

Key Features of OneDrive for Business

1. Cloud Storage & Syncing
• Each user gets 1 TB of storage (expandable with enterprise plans).
• Files sync automatically across devices via the OneDrive app.
2. Secure File Sharing
• Share files with colleagues or external users with granular permission control.
• Set expiration dates or password protection for shared links.
3. Version History & Recovery
• Restore previous versions of files.
• Recover deleted files from the Recycle Bin within 93 days.

How OneDrive for Business Works

• Files are stored in OneDrive (cloud) but can be accessed from the desktop, web, or mobile app.
• Changes made to a file are automatically saved and synced in real time.
• Users can access shared files from Teams, Outlook, and SharePoint.

Common Use Cases

1. Remote Work & Collaboration: Employees store and access work files securely from anywhere.
2. File Backup & Recovery: Ensures business data is protected against accidental deletion.
3. Cross-Device Access: Files sync across desktops, mobile devices, and tablets for seamless productivity.

Best Practices for Using OneDrive for Business

1. Enable Multi-Factor Authentication (MFA): Add an extra layer of security.
2. Use Known Folder Move (KFM): Automatically back up Desktop, Documents, and Pictures to OneDrive.
3. Apply Sensitivity Labels: Protect confidential files with encryption and access restrictions.

OneDrive for Business is a secure, scalable, and collaborative cloud storage solution designed for modern workplaces.