Microsoft Whiteboard

What is Microsoft Whiteboard?

Microsoft Whiteboard is a digital canvas application from Microsoft that enables teams to collaborate visually in real-time. Designed to emulate the traditional physical whiteboard, it offers a freeform surface where users can draw, add notes, insert shapes, and share ideas—whether in-person or remotely. It integrates seamlessly into the Microsoft 365 ecosystem, making it especially useful during Teams meetings, brainstorming sessions, and planning workshops.

Why Use Microsoft Whiteboard?

Microsoft Whiteboard provides an intuitive way for individuals and teams to ideate and plan visually. Whether you're sketching a flowchart, mapping out a project timeline, or leading a collaborative workshop, Whiteboard helps keep everyone engaged and aligned. Its real-time co-authoring capability ensures that distributed teams can work together effectively, and it automatically saves your boards in the cloud.

Is Microsoft Whiteboard Free?

Yes, Microsoft Whiteboard is free to use with a Microsoft account. Users with Microsoft 365 personal, business, or education subscriptions can access enhanced collaboration features and deeper integration with other Office 365 tools like Microsoft Teams and OneNote.

Key Features of Microsoft Whiteboard

• Infinite Canvas: Work without limitations on a scrollable canvas that adapts to your creativity.
• Sticky Notes and Text: Quickly jot down ideas, thoughts, or tasks using sticky notes or text boxes.
• Ink and Drawing Tools: Use pens, highlighters, and erasers with a stylus or mouse to sketch freely.
• Real-Time Collaboration: Multiple users can co-author simultaneously on the same board.
• Templates: Pre-built templates for brainstorming, kanban boards, SWOT analysis, and more.
• Integration with Teams: Use Whiteboard as a built-in collaboration tool during Teams meetings.
• Accessibility Features: Supports screen readers and touch interfaces for inclusive collaboration.
• Cloud Saving: All boards are saved automatically and can be accessed from any device.

How to Use Microsoft Whiteboard with Office 365?

Microsoft Whiteboard is available to Microsoft 365 users via several access points:

• Web Access: Go to whiteboard.microsoft.com and sign in with your Microsoft 365 account.
• Microsoft Teams: Start a whiteboard session directly during a meeting using the "Share" tray.
• Windows App: Download the Whiteboard app from the Microsoft Store for enhanced desktop functionality.
• Mobile App: Available on iOS and Android for whiteboarding on the go.
• OneNote Integration: Insert Whiteboard content directly into your OneNote pages for context-rich notes.

Summary

Key Point	Details
Product Name	Microsoft Whiteboard
Purpose	Visual collaboration and ideation in real time
Included In	Microsoft 365 Personal, Business, Enterprise, and Education plans
Free to Use?	Yes, basic features are free; full access available with Microsoft 365 plans
Access Method	whiteboard.microsoft.com, Teams, desktop and mobile apps
Integrates With	Microsoft Teams, OneNote, Outlook, SharePoint, OneDrive, Microsoft Graph