Microsoft Forms

Microsoft Forms is a lightweight, web-based tool in Microsoft 365 that allows users to create surveys, quizzes, polls, and feedback forms quickly and easily. It’s designed for both individual and organizational use, offering a simple interface to collect information and analyze responses in real-time.

What is Microsoft Forms?

Microsoft Forms is part of the Microsoft 365 suite and is used to:

• Create forms for data collection, assessments, event registrations, feedback, and more.
• Share formswith internal users or external participants via a link or QR code.
• Analyze responses using built-in charts or export them to Excel for deeper insights.

Microsoft Forms also integrates with Excel, SharePoint, Teams, and Power Automate, so responses can trigger workflows (approvals, notifications) or be stored as structured data for reporting.

It's accessible on any device with a browser and doesn’t require advanced design or coding skills.

Why Use Microsoft Forms?

• Quick & Easy Data Collection – Build and publish surveys or quizzes in minutes.
• Real-Time Insights – Track responses as they arrive and visualize data instantly.
• Integration with Microsoft 365 Apps – Works seamlessly with Excel, Teams, SharePoint, and Outlook.
• Customizable Access – Control who can respond: internal users, external guests, or anonymous participants.
• Security & Compliance – Data stays within Microsoft 365, following your organization’s compliance settings.

Key Features

• Form & Quiz Builder – Create questions using multiple-choice, text, rating, date, and ranking formats.
• Branching Logic – Customize the flow of the form based on user responses.
• Themes & Custom Branding – Personalize your form with logos, themes, and background images.
• Response Limits & Deadlines – Set submission deadlines or response restrictions.
• Live Collaboration – Co-author forms with team members in real time.
• Automated Data Export – Export results to Excel or connect with Power Automate for custom workflows.

Who Can Use Microsoft Forms?

Microsoft Forms is available to:

• Microsoft 365 Business & Education subscribers: (E1, E3, E5, A1, A3, A5 plans)/li>
• Students and educators in eligible academic institutions
• Personal Microsoft accounts (with limited features and storage)

Users can access it directly via https://forms.microsoft.com or through Microsoft 365 apps like Excel and Teams.

Microsoft Forms is a simple yet powerful tool for gathering insights, collecting feedback, and streamlining communication—all within the Microsoft 365 ecosystem.

With Copilot in Forms, authors can generate or refine survey and quiz questions faster using AI, including suggested answers and explanations for quizzes (Copilot license required).