Calendar

What is Calendar?

Microsoft Calendar is a built-in scheduling tool that comes with Microsoft Outlook and is tightly integrated with Microsoft 365 services. It allows users to manage their personal and professional schedules, organize meetings, set reminders, and share availability with others across the organization.

Whether accessed via Outlook desktop, web, or mobile, Calendar is the central hub for time management in Microsoft 365.

Why Use Calendar?

Microsoft Calendar streamlines planning and coordination across teams and organizations. Here’s why it’s widely used:

• Centralized Scheduling: Schedule meetings, appointments, and events in one place.
• Team Visibility:View others' availability for faster and more efficient coordination.
• Automated Reminders: Set alerts and notifications so you never miss an important event.
• Seamless Integration: Works across Outlook, Teams, and Exchange for unified experience.
• Recurring Events: Easily create daily, weekly, or custom recurring meetings.

From project standups to personal reminders, Calendar helps manage your day-to-day effortlessly.

Is Calendar Free?

Microsoft Calendar is free to use under certain conditions:

Access Type	Availability
✅ Outlook Web Access (OWA)	Available for free with a Microsoft account via outlook.com
✅ Microsoft 365 Subscription	Fully integrated Calendar features with additional collaboration tools
✅ Mobile Access	Free via Outlook mobile app for iOS and Android
🔒 Advanced Integration	Requires a Microsoft 365 subscription for enterprise-grade features (e.g., room booking, shared calendars)

While personal users get access for free, business and enterprise features require a Microsoft 365 subscription.

Key Features of Calendar

Feature	Description
Event Scheduling	Create and manage meetings, appointments, and reminders
Shared Calendars	View and manage group or departmental calendars
Availability Status	See free/busy info for participants
Recurring Events	Schedule repeating meetings with ease
Meeting Rooms Booking	Reserve physical or virtual meeting spaces (with Microsoft 365)
Notifications & Alerts	Get email or desktop reminders for upcoming events
Time Zones	Schedule across different time zones automatically
Integration with Teams	Join Teams meetings directly from calendar events
Color-Coding	Organize events by category or purpose visually
Attach Files	Add agendas, notes, or attachments to events

How to Access Calendar in Microsoft 365?

You can access Calendar in multiple ways within the Microsoft 365 ecosystem:

Method 1: Using the App Launcher (Nine Dots Icon)

1. Sign in at https://www.office.com
2. Click on the App Launcher (nine dots icon in the top-left corner)
3. Select "Calendar" from the list of available apps

If Calendar isn’t visible immediately, click on “All apps” to search for it.

Method 2: From Microsoft Outlook

1. Open Outlook Web, Desktop App, or Mobile App
2. Click the Calendar icon (usually found at the bottom left or side panel)
3. View, edit, and manage your schedule seamlessly within Outlook

All changes are synchronized across devices via Microsoft Exchange.

Summary

Key Point	Details
Product Name	Microsoft Calendar
Purpose	Schedule and manage events, meetings, and appointments
Included In	Microsoft 365 Personal, Business, Education, and Enterprise plans
Free to Use?	Yes (via Outlook.com); Full features require Microsoft 365 subscription
Access Method	office.com (App Launcher), Outlook (web/desktop/mobile)
Integrates With	Outlook, Teams, Exchange, OneDrive, Bookings