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How to Track Global Admins in Microsoft 365 Without PowerShell

Global Administrators are the most privileged accounts in a Microsoft 365 tenant. They can: i) Manage users and groups, ii) Reset passwords, iii) Access critical tenant settings, iv) Configure security and compliance policies. Which makes visibility into Global Admin assignments absolutely critical.

But tracking Global Admins using native Microsoft 365 tools isn’t always as simple as it should be.

The Challenge with Native Global Admin Visibility

Microsoft provides ways to view Global Administrators through the Entra Admin Center.

However, in practice, admins often face a few challenges:

  1. Navigating to the Entra Admin Roles section isn’t always intuitive
  2. Microsoft 365 Admin Center does not clearly surface groups assigned with Global Admin role
  3. Visibility into role assignments can require multiple steps
  4. Sharing the report requires downloading it first
👉 For security-sensitive roles like Global Administrator, this process can quickly become inefficient.

A Simpler Approach Is Coming Soon

To simplify this process, we’ve been working on the M365Corner Free Reporting Tool — a free Microsoft 365 reporting tool designed to provide quick, structured visibility into critical tenant data.

One of the upcoming reports focuses specifically on: 👉 Global Administrator visibility and governance

How This Will Work (Preview)

Once released, generating the Global Admins Report will be as simple as

  1. Go to Admin Role Assignments Report
  2. Click on Global Admins Report
  3. The report is generated instantly
No navigating through multiple admin screens. No manual extraction

What the Global Admins Report Will Offer

The upcoming report is designed to make Global Admin tracking faster and more actionable

View Only Global Admins

  • Instantly list Global Administrators within the tenant

Focus only on highly privileged accounts

Filter by Resource Type

  • View users assigned to Global Admin role separately
  • View groups assigned Global Admin role separately

Gain better visibility into role assignments

Filter by Department

  • Narrow results based on department

Useful for governance and auditing

Filter by Sign-In Status

  • Identify active vs inactive sign-in status

Helps detect dormant privileged accounts

Email Reports Instantly

  • Share the report directly via email
  • No need to download files first

Faster collaboration and reporting

Optional CSV Download

  • Export the report if needed

Flexibility for further analysis

Important Note: Data Sync

To generate accurate reports, the tool will sync with your tenant data.

You can choose:

  • Automatic Sync → Runs every 30 minutes
  • Manual Sync → Trigger on demand

👉 Once synced, reports can be generated instantly.

Native Method vs What’s Coming

Task Native Approach Upcoming Tool
Locate Global Admins Multiple steps Direct report
View group assignments Limited visibility Included
Filter by department Manual effort Built-in
Check sign-in status Separate process Integrated
Share report Download required Direct email
What currently requires multiple administrative steps will soon be available in seconds

Why This Matters

Tracking Global Administrators effectively helps you:

  • Improve privileged access visibility
  • Strengthen governance
  • Detect unnecessary admin assignments
  • Reduce security risks associated with excessive privileges

Our Microsoft 365 Free Reporting Tool can simplify this process significantly.

Final Thoughts

Global Administrators represent the highest level of access in Microsoft 365 — and visibility into these accounts should never be difficult.

With the upcoming M365Corner Free Reporting Tool, tracking Global Admin assignments will become faster, clearer, and easier to manage.

If you’re looking for a free Microsoft 365 reporting tool that simplifies privileged role visibility without PowerShell, this is something worth watching.

More updates coming soon.